5 steps to update your EPF information online

Synopsis

EPF members now have the ability to rectify discrepancies in their account records using the newly introduced online joint declaration facility. This tool enables users to update personal information, such as names and dates of birth. Once a correction request is made, it requires verification and approval from the employer before the EPFO office finalizes the process.

Have you noticed a mistake in your name, date of birth or joining date in your Employees' Provident Fund (EPF) account record? Any such mismatch in your EPF account records can result in hassle while transferring your provident fund balance or claiming withdrawal of the fund or pension benefits. But now, you can get many such details corrected sitting at your home.

To help Universal Account Number (UAN) holders and employees make corrections to any errors in their UAN profile and employment record, the Employees’ Provident Fund Organisation (EPFO) has introduced an online joint declaration option on its member portal. The facility enables EPFO members to make online correction requests along with the necessary documents.

Members can amend employment details and other things such as name, date of birth, gender, parents' names, the date of joining or leaving, etc. However, the request is not automatically approved. First, it is sent in an e-mail to the employer for verification and approval. Once approved, the request is sent to the EPFO office for processing.

The EPFO, in a social media post on X (formerly Twitter), has shared five steps to correct EPF records through the joint declaration facility on the EPFO member portal.

EPFO’s step-by-step procedure to correct EPF records online

Log in to Member Portal: Log in to the EPFO’s Unified Member Portal (unifiedportal-mem.epfindia.gov.in) using your active UAN and password.

Click on Joint Declaration facility: Go to the Manage tab on the top menu bar and select the Joint Declaration option.

Select details you wish to correct: Select your active or previous Member ID (PF account number) and check the specific field(s) requiring update.

Enter correct information and upload supporting documents: Type in the correct details and upload the required supporting document(s) (PDF format) corresponding to the change.

Submit the online application. Once submitted, the request is sent to the employer for approval before moving to the regional EPFO office for final authorisation.

After verification, the EPFO will approve or reject the request. You will be able to see the updated profile once approved.

EPFO joint declaration: What can be corrected?

Hence, EPF members can use the joint declaration facility to make corrections in EPF records for personal and employment details. This may include name, date of birth, gender, parents' name, relationship, date of joining, date of exit, reason of exit and marital status.

Employees should make sure the EPF records they have match the supporting documents that they produce for verification. Errors in information can cause issues in PF transfer, withdrawal and pension claim.